Policies and guidelines
Below is a list of policies and guidelines within Student Center and Campus Reservations and Wayne State University. It is the responsibility of each community member to become familiar with the standards and expectations of the Wayne State University community.
When conduct violates the law, infringes on the rights of others, substantially disrupts normal university operations, or threatens health, physical safety and/or welfare, appropriate university representatives will take action. When possible, a request will be made to cease such conduct. If circumstances allow, this request will be restated more than once.
Persons engaging in substantially disruptive, threatening, prohibited or illegal conduct are expected to cease and desist such conduct immediately when requested to do so by an appropriate university representative. The failure to comply with such a request may result in university actions, including and not limited to removal from a program, facility or activity, and/or civil or criminal enforcement (e.g., arrest) if the conduct violates the law. These responsive actions are applied in a content-neutral manner.
Students engaging in such conduct may also be subject to discipline under Wayne State University’s Student Code of Conduct, as appropriate, up to and including expulsion from the University. University employees engaging in such conduct may be subject to discipline, as appropriate, up to and including termination of employment.
The Wayne State University Police Department has the authority and the responsibility to take necessary actions to restore normal operations. Their actions may include, and are not limited to, making additional requests to end the substantially disruptive, threatening, prohibited or illegal conduct, removal of individuals from the location, and initiating civil and/or criminal enforcement if laws are being violated (e.g., arrests).
If you have questions regarding any of these policies, please contact screservations@wayne.edu.
Policy and guideline categories
List of policies and guidelines
Reservations
Campus Reservations space use policies
Specific space use policies
- Community Arts Auditorium use
- McGregor Memorial Conference Center use
- Outdoor space use
- St. Andrew's Hall use
- Student Center use
- Table use
Alcohol
Any group requesting to serve alcohol must follow the steps below:
- Groups may not bring their own alcohol into at any University owned building on the main campus or medical/pharmacy campus or WSU owned building in the City of Detroit.
- Must fill out a Request to Serve Alcohol form provided by the Office of Special Events. Please contact 313-577-4585 or screservations@wayne.edu to request the form.
- Must hire Catering by 313 Dining Co. to purchase and serve the alcohol.
- No admission fees can be charged if alcohol is being served at an event in Student Center Building.
Amplified sound
Amplified sound of any kind is permitted only on Keast Commons, only during Student Center operating hours, and only with a reservation.
Programs or events that use amplified sound are not permitted elsewhere on campus at any time other than as part of official university events.
All outdoor events are subject to the City of Detroit noise ordinance.
Bake sales
The group must comply with all health regulations established by the Office of Environmental Health and Safety.
Food sale and service locations must comply with standards set by the Office of Environmental Health and Safety.
To book a bake sale please visit ems.wayne.edu or Student Center and Campus Reservations in Suite 011 of the Student Center.
Cancellations
Reservations make use of many services such as room set-up, audio-visual assistance, food service, building management and maintenance. Furthermore, staff members spend a considerable amount of time processing the paperwork involved in such requests.
Failure to cancel a reservation at least one full business day prior to the scheduled event or not showing up to claim the space within 30 minutes of the reserved start time may result in the assessment of an administrative fee. The fee will be determined based on room type, equipment ordered and labor involved.
A history of cancellations and/or no-shows may result in refused future reservation requests for the remainder of the semester in which the infractions occur and upon review of either the Dean of Students Office advisor or the director of the Student Center.
Catering and food service
The purpose of the WSU food policy is to provide opportunities for meetings and events with food that can be held safely, consistent with Public Health Department guidelines, and without undue potential for damage to on campus facilities.
Catering by 313 Dining Co. is the sole provider of food totaling $1,000 or more in Student Center managed spaces (including snacks).
Catering and food service policy
Fronting
Student organizations and/or University departments may not serve as "fronts" for off-campus organizations and/or departments in order to gain use of meeting space or information tables. Meetings and events reserved by university student organizations or departments must fall under both of the following guidelines:
- The event/meeting must be conceptualized, planned and managed by the student organization or department and must truly be an organization or department initiative.
- Any costs associated with the event/meeting must be paid by the student organization and/or department.
If Student Center and Campus Reservations suspects and/or believes that a student organization and/or department is fronting, reservation capabilities for that organization and/or department will be revoked. Student organizations and/or organizers may also face student code of conduct charges.
Literature tables
Registered student organizations and departments reserving literature tables are allowed two reservations per week. Each reservation is limited to three hours.
Outdoor BBQ guidelines
As of June 2019 all BBQs must be provided by Catering by 313 Dining Co.
Spirit Rock
The “Spirit Rock” is located across from the Undergraduate Library near the Linsell House, on Gullen Mall. Reservations for the Spirit Rock are managed by the Dean of Students Office.
Student organization recurring reservations
Student Organizations may make up to two recurring reservations per week. If additional recurring reservations are needed please contact Student Center and Campus Reservations at 313-577-4585. Additional meetings can be added week-of if space is available.
Facilities
General conduct in Student Center managed spaces
- Disorderly behavior of any kind, including excessive noise, running in the building, or otherwise causing a disruption to the peace and order of the Student Center is not permitted.
- Indecent exposure, voyeurism, exhibitionism, or other lewd and lascivious acts are not permitted.
- Harassment of other Student Center guests or staff, either verbally or physically is not permitted. This may include verbal abuse, use of profanity or other abusive language, intimidation, staring at or following another person within the facility, sexual harassment or harassment on the account of race, religion, ethnic background, gender or sexual orientation.
- Any damage to the facility due to the result of patron negligence or misconduct will be the responsibility of the patron to cover monetarily. Access to the facility will be removed until damages are paid in full and/or adjudication through the Student Code of Conduct.
All Wayne State University Code Annotated, University Policies, Student Code of Conduct and the Administrative Policy and Procedure Manual are observed and enforced in the Student Center.
Property
Vandalizing or defacing materials or property including equipment, furniture, walls, televisions or any other aspect of the Student Center is not allowed. Decorations may not be glued, taped, or puncture any surface without prior approval.
Anyone wishing to remove materials, equipment or property from the building must receive prior authorization from Student Center and Campus Reservations.
Personal property left unattended will be placed in the Lost and Found at the Information Desk. Items may be retrieved from the Information Desk.
Safety and security
Bicycles are not allowed in the facility. All bicycles must be secured at the racks provided next to the Student Center near Mort Harris RFC. Any bicycles secured to the facility, or fence adjacent to the south end of the building, will be confiscated.
Use of skateboards, in-line skates, roller skates, scooters, hoverboards or other sports equipment within the facility is not permitted.
Firearms or any other weapons are not permitted in the Student Center.
Groups in the Student Center food court
Groups of 15 or more utilizing the food court must be coordinated through the Student Center and Campus Reservations prior to arrival. Please call 313-577-4585.
Research, filming and photography
The Student Center is the "living room" of Wayne State's main campus. In an effort to maintain a healthy environment for our patrons, unauthorized research, filming, and photography are prohibited within the facility. Any filming, videotaping, or photographing in the Student Center performed by anyone not associated with the Office of Marketing and Communication or the Student Center and Campus Reservations must receive approval from the Director of the Student Center.
Chalking
The use of chalk to create signs is permitted only on sidewalks. Permanent markers, paint, or spray chalk are prohibited. Chalking may not be done under entrance canopies or under overpasses where rain cannot naturally wash away the chalk. Chalking is also not allowed on any vertical surfaces found on buildings, columns, outside or inside walls or windows, trees, retaining walls or steps. The exception being the tunnel under Towers Residential Suites where painted with black chalk paint.
Student Center Graphics
Payments
By approving the estimate, the client is agreeing to pick up and pay for orders within 30 days of the posted invoice date.
Flyers, posters and campus bulletin boards
Certain buildings on campus have specific areas for the display of leaflets and posters or other publicity material. Posts can be made on any open bulletin board on campus that does not have a reserved sign on it.
The university prohibits posting of publicity materials on walls, doors and windows.
Guidelines for posting on campus bulletin boards
Distribution and sales of literature, food and goods
Soliciting for personal gain, selling products or services; or approaching guests for the purpose of obtaining signatures for petitions within the building is not permitted.